What is a proforma invoice?

A proforma invoice is a preliminary invoice sent before goods or services are delivered. It outlines the expected costs and is used for quotes, customs clearance, and Letters of Credit — but is not a payment demand.

What is the difference between a proforma invoice and a commercial invoice?

A proforma invoice is a non-binding estimate issued before a sale. A commercial (standard) invoice is issued after delivery and is the official payment request.

Is a proforma invoice legally binding?

No. A proforma invoice is not a legally binding payment request. It is a declaration of intent and is used to indicate the value and nature of goods before the actual transaction.

What shipping terms can I include?

You can include standard Incoterms: FOB (Free On Board), CIF (Cost, Insurance & Freight), EXW (Ex Works), DDP (Delivered Duty Paid), DAP (Delivered At Place), and FCA (Free Carrier).

Do I need HS codes on a proforma invoice?

For international shipments, Harmonized System (HS) codes are often required by customs authorities. Our generator includes a dedicated HS Code field for compliance.

Can I use a proforma invoice to open a Letter of Credit?

Yes. Banks commonly require a proforma invoice to open a Letter of Credit. Ensure your proforma includes full buyer/seller details, item descriptions, amounts, and shipping terms.

🧾 Proforma Invoice

Free Proforma Invoice Generator

Generate professional proforma invoices for international trade or custom quotes. Instant PDF download, no registration.

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PROFORMA INVOICE

Payment Terms:

Date:

Valid Until:

Shipping Terms:

PO Number:

Currency:

International Trade Details

Country of Origin

Shipping Weight

HS Code(s)

Est. Shipping Cost

✏️

✏️	✏️	✏️	✏️
			$0.00

Notes

Terms

Subtotal $0.00

Discount

Tax

Total $0.00

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How It Works

Create a professional proforma invoice in 3 simple steps

Draft Estimate

Enter the goods or services being quoted, including estimated shipping and customs details if applicable.

Customize Layout

Add your branding, payment terms, and validity period to the proforma document.

Export to PDF

Download your proforma invoice as a professional PDF and share it with your international clients.

Frequently Asked Questions

Everything you need to know about proforma invoices

Difference between Proforma and Standard Invoice?

A proforma invoice is a preliminary bill of sale sent to buyers in advance of a shipment or delivery of goods. It is often used for customs and quotes.

Can I use this for customs?

Yes, our proforma invoices include the necessary fields for international trade and customs requirements.

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